The fastest quote wins.
Make it yours.
Quotara is quoting, work orders, floor tracking, and job costing — in one place. Built for small shops that still quote with a calculator and a spreadsheet.
No credit card. · Your data, your shop.
No edits
Quoting kills weekends.
For most small shops, quoting is a side-of-desk job. It happens at night. On a printout. In a spreadsheet that someone else built. The numbers get copied into an email, into an invoice, into an Excel cost sheet — and none of them stay in sync.
Quotara replaces that stack. One live quote, one live work order, one live cost sheet. You edit the quote; the rest follows.
Rough time to produce one real quote the old way — spreadsheet, PDF, and email. Owners put it between two and four hours; four isn't rare on a Sunday.
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Quote in minutes, not days.
Your parts library, materials, operations and margins — all one click away. Send a PDF quote straight from the browser.
Rush jobs go first. Always.
One click converts a quote to a live work order. Mark it Rush and it pins to the top of every queue — schedule, floor, and WO list — with a red alert your whole team sees instantly.
See who's on what job, right now.
Operators clock in against jobs or general shop work. Their name shows live on every job card and schedule bar. Estimated vs. actual hours tick up in real time.
Gantt, month, or list.
Switch between a 2-week Gantt, a full month calendar, or a sortable list. Rush jobs glow red everywhere. See which employee is clocked in on each bar.
Payroll-ready in one click.
Run employee hours by person and date range. Breaks down by job and general work. Managers can edit time entries and export to CSV for payroll.
Estimated vs. actual, per job.
The quote is the baseline. Time and materials roll up against it as the job runs — so you know what hit and what missed, within the hour.
One source of truth — built as you work.
Every quote you save fills the library. Revisit, clone, revise. New quotes pre-fill themselves. Custom statuses let you match your workflow.
Quote to ledger, no re-keying.
Approved quotes push directly to QuickBooks Online as invoices. Materials posted. Taxes handled. No CSV export dance.
Dial in your shop rate before you quote your next job.
Most small shops are quoting $85/hr because that's what the other guy charges. Quotara starts from your actual numbers — overhead, labor, machine utilization — and shows you the rate you should be billing.
Live example · Day 3 of 5
Quoting in a spreadsheet is guessing in hindsight. Quotara holds your estimate next to what actually happened — line by line, as the job runs — so you know which jobs made money, which didn't, and why.
When a quote converts to a work order, its line items lock in as the baseline estimate. No re-keying.
Time clocks, material pulls, and outside ops roll up against their budget line — in the hour, not at month-end.
When a line crosses its estimate, the job card flags. Fix it, quote it better next time, or charge it — your call.
Built for job shops.
Not adapted from something else.
Spreadsheets are flexible but dumb. ERPs are powerful but built for factories with 200 people and a six-month implementation. Quotara is the middle — purpose-built for small job shops.
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The smallest plan we offer — for solo estimators and shops just getting started.
- —Up to 3 users
- —30 quotes per month
- —Full quoting module + PDF
- —Customer & parts library
- —Basic work-order tracking
For growing shops that need full floor visibility and job costing.
- —Up to 10 users · unlimited quotes
- —Everything in Minimum
- —Gantt scheduling · time clock
- —Job costing — est. vs. actual
- —Email + chat support
- —1 onboarding call
For established shops running multiple teams.
- —Unlimited users · unlimited quotes
- —Everything in Professional
- —Advanced reporting + export
- —Priority phone support
- —Dedicated onboarding
“Quotara is the tool I kept trying to buy — and couldn't find.”
Fourteen days. No card. Your shop, priced honestly.
Spin up a real Quotara workspace in under two minutes. Load your customers, quote a real job, run a real work order — decide on day 14.